How to Apply for Authorization to Mail at Nonprofit USPS Marketing Mail Prices

Special Prices and Application (PS Form 3624)

Get a copy of PS Form 3624, Application to Mail at Nonprofit USPS Marketing Mail Prices. The form is also available from your postmaster or local Business Mail Entry Unit.

Completing the Application Form

  • Lines 1-8 and 10-17: Self-explanatory.
  • Provide all necessary details accurately.

Required Documentation for Nonprofit Prices

To support your claim for nonprofit mailing privileges, submit:

  • Formative Papers: Articles of incorporation, constitution, or charter.
  • IRS Letter: Letter of exemption from federal income tax.
  • Other Nonprofit Evidence: Financial statement prepared by a CPA confirming your nonprofit status.

Additional Recommended Documents

  • List of organizational activities from the past 12 months.
  • Financial statement detailing receipts and expenditures.
  • Current year’s budget.
  • Brochures, meeting minutes, newsletters, or organizational bulletins.

Submitting Your Application

Submit your completed form and supporting documentation:

Application Review and Approval

Your application will be reviewed by the USPS:

  • If additional information is required, you will be contacted.
  • Typically, approval takes approximately two weeks.
  • Online submission may expedite the review process.

Mailing and Refund Process

During the review process:

  • You may mail at regular USPS Marketing Mail prices.
  • Once approved, you can request a refund for the difference paid.

To request your refund:

  • Complete PS Form 3533, Application for Refund of Fees, Products, and Withdrawal of Customer Accounts.
  • Include your nonprofit application date and postage statements.
  • Submit the form to your local postmaster or Business Mail Entry Unit.

Maintaining Nonprofit Mailing Authorization

To retain your nonprofit authorization:

  • Conduct at least one nonprofit mailing every two years.
  • Failure to comply can result in revocation of privileges.

For additional assistance or inquiries, contact your local Business Mail Entry Unit or visit usps.com.